Terms of Service #

Effective date: April 22, 2026 Last updated: April 22, 2026

1. Introduction #

These Terms of Service (“Terms”) govern your use of EthicsPortal at ethicsportal.eu (the “Service”). EthicsPortal is operated by Yaroslav Shmarov, registered at ul. Obrzeżna 1A, 02-691 Warsaw, Poland (“we”, “us”, “our”). Baseline contracting-party information is published on the trust page.

By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

2. Description of service #

EthicsPortal is a secure whistleblower reporting platform. The Service allows organizations to manage compliance reporting channels and protect whistleblowers.

3. Eligibility #

To use the Service, you must:

• Be at least 16 years of age
• Provide a valid email address
• Have the legal capacity to enter into a binding agreement

We reserve the right to refuse service to anyone for any reason.

4. Your account #

• You are responsible for maintaining the confidentiality of your login credentials
• You are responsible for all activity that occurs under your account
• You must provide accurate and complete information when creating your account
• You must not create multiple accounts for the same person
• You must notify us immediately if you suspect unauthorized access to your account

5. Subscriptions and payments #

• Paid features require an active subscription
• Subscriptions are billed on a recurring basis (monthly or annually) through Stripe
• We do not store credit card numbers or bank account details on our servers — all payment processing is handled by Stripe
• Prices are listed in the Service and may change with notice

Cancellation and refunds #

You can cancel your subscription at any time from your billing settings, no questions asked. Cancellation takes effect at the end of the current billing period — you retain access until then.

Subscriptions are non-refundable. We do not refund the unused portion of a billing period after cancellation.

6. User content #

“User content” includes any text, images, files, or other materials you submit to the Service (profile information, uploaded files).

• By submitting content to the Service (profile information, etc.), you grant us a non-exclusive, worldwide, royalty-free license to use, display, and distribute that content solely as necessary to provide the Service
• This license ends when you delete the content or your account
• You must not submit content that is illegal, infringing, defamatory, obscene, or otherwise harmful

We reserve the right to remove content that violates these Terms.

7. Prohibited conduct #

You agree not to:

• Use the Service for any illegal purpose
• Scrape, crawl, or use automated means to access the Service without our permission
• Create fake accounts or misrepresent your identity
• Interfere with or disrupt the Service or its infrastructure
• Attempt to gain unauthorized access to other users’ accounts or data
• Use the Service to send spam, phishing, or unsolicited messages
• Circumvent any security measures or access controls
• Reverse-engineer, decompile, or disassemble any part of the Service
• Resell or redistribute the Service without our permission

8. Intellectual property #

• Our property: The Service, including its design, code, branding, and documentation, is owned by us and protected by applicable intellectual property laws. You may not copy, modify, or distribute any part of the Service without our permission.
• Your property: You retain all rights to the content you submit. We claim no ownership over your content.

9. Termination #

• By you: You can delete your account at any time from your account settings. This permanently removes your data as described in our Privacy Policy .
• By us: We may suspend or terminate your account if you violate these Terms, engage in prohibited conduct, or if required by law. We will make reasonable efforts to notify you before termination, except where immediate action is necessary (e.g., fraud, security threats).

Upon termination, your right to use the Service ceases immediately.

10. Disclaimer of warranties #

The Service is provided “as is” and “as available” without warranties of any kind, whether express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

We do not warrant that:

• The Service will be uninterrupted, timely, secure, or error-free
• The Service will meet your specific requirements

11. Limitation of liability #

To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or business opportunities.

To the maximum extent permitted by law, our total aggregate liability arising out of or relating to the Service, these Terms, the Data Processing Agreement , or the Service level agreement will not exceed the fees you paid us for the Service in the 12 months preceding the event giving rise to the claim.

Nothing in these Terms excludes or limits liability for fraud, willful misconduct, or any liability that cannot be excluded or limited under applicable law.

12. Intellectual-property infringement indemnity #

To the maximum extent permitted by law, we will defend the Controller against any third-party claim brought against the Controller alleging that the Service, as provided by us and used in accordance with these Terms and the Data Processing Agreement , infringes a copyright, trademark, or patent enforceable in the European Union, and we will pay the damages and reasonable costs finally awarded against the Controller by a court of competent jurisdiction or agreed by us in settlement, provided that the Controller:

• Notifies us promptly in writing of the claim
• Grants us sole control of the defense and settlement of the claim, with the Controller’s reasonable cooperation at our expense
• Does not admit liability or settle the claim without our prior written consent

This indemnity does not apply to claims arising from:

• Modifications to the Service made by the Controller or by any third party
• Use of the Service in combination with components, data, or services not authorized or supplied by us, where the claim would not have arisen but for that combination
• Use of the Service in violation of these Terms, the Data Processing Agreement, or applicable law
• Continued use of the Service after we have made available a non-infringing alternative or provided a written notice to discontinue use

If the Service becomes, or in our reasonable opinion is likely to become, the subject of an infringement claim, we may, at our option and expense, (i) procure for the Controller the right to continue using the Service, (ii) modify the Service to be non-infringing while preserving substantially equivalent functionality, (iii) replace the Service with a non-infringing alternative of substantially equivalent functionality, or (iv) where none of the above is commercially reasonable, terminate the affected portion of the Service and refund any prepaid fees for the unused portion of the then-current billing period.

To the maximum extent permitted by law, this Section 12 states our entire liability, and the Controller’s exclusive remedy, with respect to third-party intellectual-property infringement claims relating to the Service. Amounts payable under this Section 12 are subject to the aggregate liability cap in Section 11.

13. Governing law and disputes #

These Terms are governed by the laws of Poland. Any disputes arising from or related to these Terms or the Service shall be submitted to the exclusive jurisdiction of the courts of Warsaw, Poland.

If you are a consumer resident in the EU, you also have the right to bring proceedings in the courts of your country of residence.

14. Changes to these Terms #

We may update these Terms from time to time. When we make material changes, we will notify you by email or through an in-app notification at least 14 days before the changes take effect.

Your continued use of the Service after the updated Terms take effect constitutes your acceptance of the changes. If you do not agree with the updated Terms, you may delete your account.

15. Severability #

If any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

16. Contact us #

If you have questions about these Terms, contact us at:

Email: support@ethicsportal.eu Security: security@ethicsportal.eu Location: Warsaw, Poland

Signed DPAs, registry evidence, and procurement-review materials are available on request during procurement.

Last updated: May 25, 2026